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Council reviews draft community-room use policy for new police station
Summary
Council reviewed a draft community-room use policy for the new police station, agreed to restrict glitter/confetti, discussed a $75 refundable cleaning deposit and liability language, and directed staff to return with a revised policy for adoption.
Councilors reviewed a draft policy governing public use of the community room at the new Molalla police station. Staff said the goal is to open the room for community use during staffed business hours first, then expand after-hours use once staffing, AV training and procedures are in place.
City manager Dan Huff and staff described an initial refundable cleaning deposit of $75 and an indemnity clause covering damages and excess cleaning costs. Several councilors worried $75 might be too low for potential damage or excessive cleaning. One councilor suggested the policy include a clause making the requesting party liable for damages beyond the deposit; staff said such liability language already exists in the indemnity agreement and that the deposit functions mainly as an assurance to encourage responsible use.
Council members also recommended a no-glitter and no-confetti rule after staff noted clean-up difficulties for those materials. Council expressed a preference to start with the modest deposit to keep the room accessible and revisit fee levels if problems arise; some members said raising the deposit to $100 could be considered later.
Next steps: staff will update the draft to clarify the deposit amount and indemnity language, add a prohibition on glitter and confetti, and return the policy to council at the next meeting for formal adoption.
