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Mayor Pro Tem moves to award $28,750 contract to repair Glennon Center lighting
Summary
At a June 24 special meeting, the Tega Cay City Council voted to award L 4 Electrical LLC a contract not to exceed $28,750 to replace an obsolete dimming system in the Glennon Center ballroom. City staff said the price difference from earlier estimates was because the prior contractor did not submit a formal bid and the lowest formal bid reviewed was $28,750.
Tega Cay — The City Council on June 24 approved a contract not to exceed $28,750 with L 4 Electrical LLC to replace the ballroom dimming system at the Glennon Center and authorized the city manager to issue a notice to proceed.
The council moved the item after the Mayor Pro Tem made the motion and the presiding officer seconded. Council discussion focused on the gap between earlier informal estimates — described during the previous meeting as roughly $12,000 to $13,000 and a change order of “a little over $11,000” — and formal bids received this month.
Charlie, a city staff member, told council the contractor who produced the earlier change order did not submit a formal bid. "I have not received any communications from them," Charlie said, adding that L 4 Electrical LLC "came in, asked a lot of questions ahead of time, scheduled time, and came in and reviewed everything. Feel like they've got a pretty solid bid." Charlie estimated the work would take "anywhere between 2 and 4 weeks, just depending on how long it takes to get material in," and said the city’s operational contingency can cover the higher cost.
Charlie said the L 4 proposal will replace the nonworking dimming system and deliver the same operational result, and staff will "coordinate with the event staff from the Garrison to make sure that none of that works, interrupting any of their stuff." A second formal bid the staff cited was approximately $48,000.
The Chair called the question and conducted a voice vote. The Chair recorded "Aye" and no opposing votes were voiced in the transcript; the motion to award the contract proceeded. The council then moved to adjourn.
The city cited the city's procurement code in soliciting the work. The motion authorized the city manager to issue the notice to proceed, after which staff said the contractor could order materials and begin work according to the stated timeline.
