Madison aldermen unanimously approve consent agenda, plats and variances at April 15 meeting

The Mayor and Board of Aldermen of the City of Madison met April 15, 2025, in the Municipal Courtroom at the Madison Justice Complex and unanimously approved a broad consent agenda and several land‑use items.

Mayor Mary Hawkins Butler called the meeting to order at 6:00 p.m., and after the Pledge of Allegiance led by Mayor’s Youth Council member Cade Shaw the board moved to approve the consent agenda as presented. Alderman Jarvis made the motion to approve the consent agenda; Alderman Guy Bowering seconded and the vote was unanimous.

The consent agenda included personnel actions — authorizations to promote Cynthia Robinson‑Mays to Chief Deputy City Clerk and to hire several deputy clerks and department staff with effective dates in mid‑April and May 2025 — and acceptance of departmental reports. The board also authorized several procurement and contract items noted in the packet: authorization for the city clerk to execute FEMA Project Completion and Certification documents for Event 4727DR‑MS; an amendment to an irrevocable standby letter of credit with Trustmark National Bank; authorization for the Police Department to subscribe to the FDS Reveal Portal (sole‑source); an agreement with Lionbridge Technologies, LLC for telephone interpretation services; renewal of a Vertiv maintenance agreement for the police department recorder system; and authorization to auction forfeited and department vehicles. The board approved advertising purchases for Madison Central High School and the city’s Newcomers Guide, and authorized a professional services agreement with TechSource Solutions, Inc., among other routine items.

On land‑use matters, Kianca Guyton, Community Development Director, presented a final plat described as two 7.7‑acre lots (referred to in the packet as "The Sancta"). Alderman Sandra Strain moved to approve the final plat subject to completion of all punch‑list items; Alderman Janie Hudgins seconded and the motion carried unanimously.

The board also approved Phase 2 of The Village at Madison, again subject to completion of listed punch‑list items. Alderman Tawanna Tatum moved approval; Alderman Strain seconded and the vote was unanimous.

Staff presented architectural elevations and requested a building permit for Lots 5 and AG2 in Calumet Gardens Office Park. Following Community Development’s recommendation, Alderman Tatum moved to grant approval and authorize issuance of the building permit; Alderman Jarvis seconded and the motion passed unanimously.

The board granted two variances. Tom and Sarah Douglas received approval to reduce a side‑yard setback from 10 feet to 5 feet at 2014 Tidewater Lane to accommodate a bathroom addition; Alderman Jarvis moved for approval and Alderman Paul Tankersley seconded. Separately, Fred and Anna Asher were granted variances at 472 Sundial to allow multiple accessory structures and a height increase for a pool house; Alderman Tankersley moved approval and Alderman Guy Bowering seconded. Both variances passed unanimously.

With no further business, Alderman Strain moved to adjourn; Alderman Patricia Peeler seconded and the board adjourned. The minutes were signed by Mayor Mary Hawkins Butler and attested by City Clerk Nathan Hanson.

The board’s approvals were unanimous and largely procedural; items approved included personnel changes effective May 1 and April 16, 2025, multiple procurement and contract authorizations included in the meeting packet, the two final plats and the variances and permit noted above. No contested votes or formal appeals were recorded in the minutes.