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Select Board approves three‑year winter‑sand contract; treasurer flags FEMA mitigation deficit
Summary
The Woodbury Select Board accepted the low winter‑sand bid for a three‑year contract and reviewed a preliminary fiscal report showing cash on hand of $345,583, a returned FEMA adjustment that created a $104,867 mitigation‑fund deficit, and a combined fund deficit of about $141,741 to flag in upcoming tax‑rate discussions.
At the meeting the Select Board opened and reviewed winter‑sand bids for a three‑year contract and approved the low bid by voice vote.
The lowest delivered proposal cited was $18.20 per yard delivered (with a $9.30/yd pickup price for an alternate vendor cited in discussion); after discussion the board moved to accept the low bid for a three‑year term and members voiced assent.
The treasurer then presented a preliminary June financial report. The town’s cash on hand at period close was $345,583, the general fund received an education tax refund of $39,434.07, and the highway fund finished with a reported surplus in operations. However, a deallocated FEMA mitigation fund created a negative balance of $104,867 in the FEMA mitigation account; combined with a HEERF deficit, staff said the town’s combined interfund borrowing showed about $141,741 in deficits that the board should consider in tax‑rate setting.
The treasurer recommended monitoring the town’s cash flow closely through the summer and using a target $175,000 liquidity threshold before drawing on any tax anticipation note. Board members set an initial plan to schedule a tax‑rate discussion before the next regular meeting and to reconvene with a preliminary grand list to finalize tax planning.
Other routine items: the board reviewed and signed (with conditions on tree protection) a Washington Electric town‑highway permit for distribution‑line work near Dewberry/Cabot‑Woodbury Road, noted a state forestry/parks update and confirmation that the fire chief serves as town firewarden, and agreed to follow up on asbestos testing vendor contact.
