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Board approves draft minutes and confirms transcription workflow
Summary
The board approved draft minutes (voice vote) as amended and discussed the minutes-draft workflow, including use of transcription services and the recording secretary's role in preparing a reviewable draft.
The New Durham Planning Board approved draft minutes during the meeting and reviewed the process for producing minutes from recorded meetings.
Tim moved to approve minutes (the motion references the 07/10/2026 draft) and the motion was seconded and passed by voice vote; the chair called for 'aye' and members responded in the affirmative. Earlier in the meeting the board also approved another set of draft minutes (for 07/07/2026) as amended with a recorded voice vote of 5-0.
Members discussed the minutes-draft process: some transcription services may be used to produce an initial draft and the recording secretary then edits that draft before posting within five days; board members noted that embedded comments and AI-produced text need manual review before the draft is considered final. The board asked staff to clean up name spellings and ambiguous lines in the draft minutes before posting.
