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County moves to award Jeffreys Building HVAC contract, using DOE block grant funds and fund balance to close gap
Summary
Commissioners approved awarding the Jeffreys Building HVAC replacement to the lowest responsive bidder after staff said $172,000 remained from a $500,000 DOE Energy Efficiency Block Grant and asked to appropriate roughly $211,868 from fund balance to cover the bid shortfall.
Wayne County staff recommended awarding the Jeffreys Building HVAC replacement contract using remaining funds from a Department of Energy Energy Efficiency and Conservation Block Grant and a county appropriation from fund balance to cover the bid gap.
Finance staff told the board the county was awarded $500,000 from the DOE program and $172,000 remained after prior work (including window replacement and an energy audit). Bids were received and staff noted the most responsive bidder was Air Haven, with the recommended contract price requiring the county to appropriate approximately $211,868 from fund balance to cover the difference.
Commissioners asked staff to reconcile the bid memo and the agenda paperwork because early remarks indicated a different bidder name in some documents; staff apologized and clarified the memo was correct and Air Haven was the recommended award. The board did not request to delay action for further review beyond clarifying the bidder and appropriation source.
The award authorizes the county to proceed with HVAC replacement at the Jeffreys Building using the DOE grant and an appropriation of fund balance to cover the remaining cost.
