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Docutopia demonstrates large-format scanner; council asks for tailored proposal
Summary
Reed Blackburn of Docutopia demonstrated the Mantis large-format scanner for digitizing fragile city records and discussed rental and purchase options; the Soda Springs council requested follow-up on costs, OCR capability and contract flexibility.
Reed Blackburn of Docutopia demonstrated the Mantis large-format scanner at the June 17 Soda Springs City Council meeting, highlighting the machine's suitability for fragile historical documents and its OCR/searchable-text capabilities.
Blackburn described rental and purchase options, file-format choices and case studies from other municipalities that used the scanner to digitize legacy records. Council members and staff asked about contract flexibility, costs and whether Docutopia staff could perform the scanning; the council agreed to review tailored options and requested Clerk Andrea Haderlie email the council's preferences and internal options to the Docutopia representative.
Council members framed the presentation as an exploratory step to preserve historical records and improve access, and they asked staff to return pricing and a proposed scope for the scanning work so the council could decide whether to pursue rental, purchase or a staffed scanning arrangement.
