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Treasure County approves RDO bid for new motor grader, to use mineral royalties until state reimbursement arrives
Summary
Treasure County commissioners voted to accept a delivered RDO (John Deere) grader bid of $280,000 and to advance payment from federal mineral royalties while the county seeks reimbursement from a Department of Commerce cohort grant, county officials said.
Treasure County commissioners voted on Oct. 21 to accept RDO’s delivered bid for a new motor grader and related attachments, with a net purchase price of $280,000.
Commissioner (S5) moved to accept the lower RDO bid after officials reviewed two proposals, including two Cat options that showed higher listed prices. "I make a motion we accept the RDO bid," the commissioner said, and the motion was seconded and approved by voice vote.
Why it matters: the grader purchase replaces aging equipment and is intended to improve county road maintenance ahead of winter. Commissioners were briefed that the RDO quote includes delivery and that RDO could make the machine available sooner than some alternates. Board members discussed trade-in credit for the county’s older Volvo motor grader; the RDO package factored in a $20,000 trade allowance and a delivered price that county staff said would allow immediate use.
Funding and next steps: the county will initially pay the vendor and expect reimbursement through a Department of Commerce cohort grant. "We have to pay, and then they reimburse us," a commissioner said during the meeting. The board agreed to fund the outlay from federal mineral royalties until the grant reimbursement arrives; staff said they expected Department of Commerce paperwork and potential reimbursement within about a month. Commissioners also asked staff to request an invoice and to finalize payment procedures after DocuSign acceptance by the vendor.
What was not decided: the record shows no detailed roll-call vote with member names for the motion in the transcript; commissioners recorded approval by voice. Delivery timing, exact trade-in logistics, and any warranty or accessory adjustments will be confirmed by staff in follow-up communications.
The board recessed for lunch and returned to complete remaining agenda items, including authorization of appraisal work for a separate agenda item on county land sales.
