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Board of Works and Safety approves utility credits, hears report on water leak and shifts to digital invoicing
Summary
At its July 21 meeting the Board of Works and Safety approved minutes and several financial items, was briefed on a severe water leak near the city wells, and discussed a move to digital invoicing and work orders; unsafe building orders were set for Aug. 4.
The Board of Works and Safety met July 21 and approved minutes and multiple financial items while hearing that a significant water leak has developed near the city wells and recycling area.
Chair (no name provided) opened the meeting at 5:00 a.m. and reported that Department Head Mr. Swank, who was expected to be on vacation, is addressing "a severe water leak" located "behind the wells, down behind the recycling area," and that the city had brought in an excavating company to locate and access the break. The Chair asked residents to conserve water while crews work to find and repair the leak: "Don't water your lawn or waste water if you can help it," the Chair said.
On routine business the board approved the minutes from its July 7 meeting and voted to approve a set of utility credits. The clerk described a recent change to the utility-credits process in which approvals are handled through a different workflow and that a staff member named Eric had signed off on the listed credits prior to their placement on the agenda; the transcript recorded a brief clarification over whether there were six or seven credits and the final count was recorded in the meeting as seven.
The board also approved the payroll ledger and the claims packet. During discussion of claims and invoicing, the clerk described a transition to new financial software and a digital workflow: paper invoices have been scanned and attached to claims and going forward invoices will require electronic approval. "Every one of these invoices here has been scanned and attached to the claim," the clerk said, adding that city field staff will use iPads and logins to handle and track digital work orders.
A member raised a question about a WIGA invoice; the spoken record contained inconsistent amounts (one speaker asked, "50,000?" while another referenced "economic development $2.50"). The transcript did not capture a clear dollar amount for that invoice during the meeting, so the record in this article reflects the uncertainty voiced on the floor.
The board had no utility disconnects to report. The Chair noted that unsafe building orders will be heard at the next meeting, scheduled for Tuesday, Aug. 4, and members adjourned by voice vote.
