Council approves $83,308 in change orders for The Greenspace; staff to study larger road rebuilds

The Edgerton City Council on Sept. 12 approved two change orders tied to The Greenspace construction and heard staff analysis about additional roadwork options near the project.

Architectural/engineering supplemental work: Ms. Robertson asked the council to approve a $53,580 change order to Incite Design Studio (IDS) covering construction-phase services, including a re-design for an oven hood to accommodate an approved oven and third-party special inspection and testing arranged by IDS. Robertson said IDS contracted the inspection and testing without markup and recommended the change order; staff reported available contingency funds within the Greenspace budget. The council approved the change order 3-0.

Construction contract pavement work: Public Works Director Dan Merkh presented Change Order #16 for Combes Construction, a not-to-exceed $29,728 increase to rebuild asphalt pavement where the Greenspace alley/parking connects to East 3rd Street and Martin Street. Merkh said asphalt thickness in those connection areas was thin (less than 2 inches in spots) and in poor condition, and that the contract sum for Combes would increase if the change order is approved. He described three repair options: (1) the immediate connection work (the recommended not-to-exceed $29,728 option), (2) a mill-and-overlay approach for a larger section estimated roughly $70,000 including base repairs and connections, and (3) a full rebuild of the segment (estimated around $250,000) that would require a separate design. Merkh noted the project’s substantial completion remains contractually set for February 2025 and that these change orders do not represent the final project overrun/underrun.

Council approved the not-to-exceed Change Order #16, 3-0, and asked staff to explore integrating longer-term road repairs (possible inclusion in the Second Street project) and to return with cost and scheduling details. Staff said the Combes contract would move from $6,761,000 to approximately $6,870,489 with the presented change orders and prior approved adjustments.

Why it matters: the change orders advance construction quality assurance and address immediate pavement failures at critical Greenspace connections; council sought to balance short-term operability and long-term stewardship of public streets.