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Edgerton council extends CM Concrete deadline for Glendell Acres Park improvements
Summary
The council approved a no-cost change order giving CM Concrete 30 extra days to finish Glendell Acres Park, moving final completion to the end of November; staff said the extension was reasonable and the city removed safety surfacing from the contract after a grant reduced costs.
The Edgerton City Council on Oct. 10 approved a no-cost change order extending the completion dates for CM Concrete’s Glendell Acres Park improvements, moving substantial completion to Oct. 31 and final completion to Nov. 29, 2024. The motion passed 5-0 (moved by Councilmember Josh Lewis; seconded by Councilmember Clay Longanecker).
CIP Project Manager Holly Robertson told the council the contract originally called for substantial completion on Oct. 1 and final completion on Oct. 31. Construction remains in progress with signage, garden-bed preparation, plantings, seeding about 50% complete and roughly 150 feet of sidewalk remaining; Robertson said a recent site visit found some items roughly 90% complete. Robertson said staff previously removed the safety surfacing from CM Concrete’s scope after the City received a waste-tire grant and contracted the surfacing installation to Ecoturf Playground Surfacing, creating a $44,490 deduction from CM Concrete’s construction contract.
Councilmember Clay Longanecker questioned whether missing parts were ordered by the city and would therefore make the delay the City’s responsibility. Public Works Director Dan Merkh replied the parts had been ordered but not mailed, and that neither the contractor nor the city could be definitively blamed for that shipment delay. City Administrator Beth Linn confirmed the safety surfacing removal was a procurement decision made to simplify grant management.
Robertson said the contractor provided a list of delays that staff, the project engineer and the inspector reviewed; the reviewer team raised no objections and considered the requested extension reasonable. The original contract includes liquidated damages of $1,000 per calendar day for delays beyond the October 1 substantial-completion date; Robertson said those damages would begin to apply only after any newly approved contract dates if the extension were not granted.
With no further questions, the council voted to approve the extension and asked staff to continue closely monitoring progress and compliance with the contract schedule.
