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Madison mayor and aldermen approve consent agenda covering personnel, grants and contracts
Summary
At its Nov. 4, 2025 meeting, Madison City Mayor Mary Hawkins Butler and the Board of Aldermen unanimously approved a consent agenda that included personnel actions, software-license renewals for police tools, a Homeland Security grant sole-source resolution, and several construction pay applications.
Madison City Mayor Mary Hawkins Butler and the Board of Aldermen met Tuesday, Nov. 4, 2025, and unanimously approved a multi-item consent agenda that included personnel actions, software-license renewals for the Police Department, grant-related procurement, and pay applications tied to public-works contracts.
Mayor Mary Hawkins Butler called the meeting to order at 6 p.m. in the Boardroom at Madison City Hall. After a prayer by Nathan Hanson and the Pledge of Allegiance led by Guy Bowering, the mayor recognized members of the Mayor’s Youth Council who were in attendance.
The consent agenda, moved by Alderman Paul Tankersley and seconded by Alderman Sandra Strain, bundled routine minutes and financial items with a set of administrative approvals. City Clerk and Director of Finance Nathan Hanson presented the items, which the board accepted without removing any item for separate discussion.
Key approvals in the consent agenda included: - Personnel actions: placing Police Officer Justice McCartha on military leave effective Nov. 2, 2025, and authorizing the termination of several city employees with effective dates listed in the agenda (Street Department laborer Skylar Archie effective Oct. 29, 2025; Water Department laborer William Rogers effective Nov. 4, 2025; Street Department laborer Demetrise Smith effective Nov. 4, 2025; and Building Inspector James Bates effective Nov. 4, 2025). - Public-safety software licenses: renewal of annual license agreements for GrayKey/Magnet Forensics, Flock Safety and PenLink for the Police Department, with authorization to obtain signatures. - Grants and procurement: adoption of a resolution to purchase sole-source equipment under Mississippi Homeland Security Grant #25H5249 and authorization to apply for a Mississippi Department of Transportation grant for runway and runway safety area work at Bruce Campbell Field. - Contracts and payments: authorization of Change Order #1 and multiple pay applications with Layne Christensen Company and a pay application with Hemphill Construction Company for listed MCWI projects; waiver of permit fees for Cobble Stone Subdivision common-area improvements; and designation of JHB Group and Critical Tech Solutions as sole-source vendors for items tied to the FY25 Mississippi Office of Homeland Security grant. - Administrative items: renewal of group medical insurance with Blue Cross/Blue Shield of Mississippi and group life/dental/vision with Principal; acknowledgment of a Regions Bank line-of-credit letter regarding 209 Maplewood Drive; authorization of the 2025–2026 annual water quality analysis fee to the Mississippi State Department of Health; and a license agreement for the Charlie Brown Christmas production on Dec. 13, 2025, from Concord Theatricals.
After Mr. Hanson reviewed the exhibits and departmental reports (including the Police Department’s September 2025 report), the board voted on Tankersley’s motion. Alderman Sandra Strain seconded the motion; the vote was unanimous in favor and Mayor Hawkins Butler declared the motion carried.
With no further business, Alderman Strain moved to adjourn; Alderman Guy Bowering seconded, and the board unanimously approved adjourning the meeting.
The minutes were attested by Mayor Mary Hawkins Butler and Nathan Hanson, City Clerk/Director of Finance & Administration.
