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Metcalfe County Board approves May financial report, tentative budget, audit contract and athletic-complex change order
Summary
At its May 13 meeting the Metcalfe County Board of Education unanimously approved the May 2025 financial report and a package of FY2025–26 administrative items, including a tentative budget, state-set indirect cost rates, an audit contract and a construction change order for the athletic complex.
The Metcalfe County Board of Education voted unanimously May 13 to approve the district's May financial report and a set of fiscal and administrative items for 2025'26. The 5'0member board's votes were recorded as 5'0in favor, 0 opposed.
Board members approved the May 2025 financial report, which the administration presented with warrant and check runs and vendor pay applications that included multiple construction payments for the athletic complex. Wes Jolly moved to approve the financial report; Robby Parnell seconded and the motion passed unanimously.
The board approved an amended calendar for the 2024'25 school year to reflect NTI days and weather-related closings. Cassie Reece moved approval; Kelly Bell seconded, and the vote was 5'0to'00.
On budget matters, Chief Financial Analyst Cheyenne Garmon told the board the state-set indirect cost rates for 2025'26 are 15.79% (non-restrictive) and 2.48% (restrictive). "The new indirect cost rate set by the state will be 15.79% non-restrictive and 2.48% restrictive for the 2025'26 year," Garmon said. The board approved the indirect cost presentation and then voted 5'0to'00 to accept the FY 2025'26 tentative budget; the district noted the tentative budget may be amended until September.
The board also approved the FY 2024'25 audit contract and was told that the executed audit contract must be submitted to the state by May 30. Kelly Bell moved to approve the audit contract; Robby Parnell seconded the motion, which passed 5'0to'00.
Administrators presented a technology plan for 2025'26 and the board approved that plan by unanimous vote. Members also approved Change Order Brockman #5 to address drain issues discovered after heavy rains on the athletic-complex site; staff reported substantial completion of the facility is expected July 1. Wes Jolly moved the change order; Robby Parnell seconded and the motion passed 5'0to'00.
Votes at a glance: - Consent items (minutes, field trips, personnel, pay apps): approved 5'0'0'0yes, 0 no (motion: Cassie Reece; second: Wes Jolly). - May 2025 Financial Report (Action 5A): approved 5 yes, 0 no (motion: Wes Jolly; second: Robby Parnell). - Amended calendar 2024'25 (Action 5B): approved 5 yes, 0 no (motion: Cassie Reece; second: Kelly Bell). - FY 2025'26 indirect cost presentation (Action 5C): approved 5 yes, 0 no (motion: Robby Parnell; second: Kelly Bell). - FY 2025'26 tentative budget (Action 5D): approved 5 yes, 0 no (motion: Cassie Reece; second: Wes Jolly). Tentative budget may be amended until September. - FY 2024'25 audit contract (Action 5E): approved 5 yes, 0 no (motion: Kelly Bell; second: Robby Parnell). Contract to be sent to the state by May 30. - Technology Plan 2025'26 (Action 5F): approved 5 yes, 0 no (motion: Cassie Reece; second: Wes Jolly). - Change Order Brockman #5 (Action 5G): approved 5 yes, 0 no (motion: Wes Jolly; second: Robby Parnell). Change order addresses drain repairs; substantial completion of athletic complex expected July 1.
The board set its next regular meeting for Tuesday, June 10, 2025, at 6:00 p.m. and adjourned following a unanimous motion.
(Attributions: votes and motions recorded in the board minutes; financial and budget details presented by Chief Financial Analyst Cheyenne Garmon; facilities details presented by Matt Shirley.)
