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Agency approves CreekStay exterior work after debate over bids and scope
Summary
After extended questioning about bids and scope changes, the Myrtle Creek Urban Renewal Agency approved exterior work for the CreekStay project — including a roofing/asphalt line item around $33,630 — while reminding the applicant of grant terms and occupancy deadlines.
Byron Mongillo, representing the CreekStay project, described substantial progress in rehabilitating a formerly blighted motel property and outlined remaining exterior work that would transform the site into rentable apartments and retail. "Earlier this year, the Urban Renewal Agency invested in the structural rehabilitation of the property," Mongillo said, adding that plumbing and electrical inspections have passed and that sheetrock, paint and cabinet work are underway.
Directors pressed Mongillo for a clear timeline to achieve a certificate of occupancy and to ensure the project would meet grant milestones. Mongillo said the interior work has a roughly six-week schedule and that many exterior tasks — gutters and asphalt driveway — could happen concurrently. He said a realistic completion goal was the end of August, with a worst-case of the end of September.
The board expressed concern about widely divergent quotes for some exterior items, especially paving and asphalt. Mongillo said a high-quality asphalt quote came in at about $34,000 and that a rock/gravel alternative was not necessarily comparable. One director summarized the board's procurement standard: "I would like to see another asphalt bid so I can compare apples to apples."
Members also discussed scope changes from earlier grant-approved plans — notably whether windows were restored or the design changed to CMU block — and whether unapproved scope changes could trigger grant-repayment requirements. Mongillo said changes were not submitted for reimbursement and that planning staff did not require approval for the alteration.
After extended discussion, a motion was made to approve the exterior work including the roofing/asphalt line item (transcript references a figure around $33,630). Members voted by voice and the motion passed. The board asked staff and the applicant to ensure any permits and inspections are completed before funds are disbursed and emphasized compliance with grant terms and the agency’s deadlines.
