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Olivia council approves solicitation of bids for 8th–9th Street alley reconstruction, funding split identified
Summary
Council approved plans and directed SEH to solicit contractor quotes for an alley reconstruction between 8th and 9th Streets, with a $75,816 construction estimate and total projected cost of $89,416 to be funded primarily from a state small-cities transportation account and city utility funds.
The Olivia City Council authorized staff to solicit quotes for reconstruction of the alley between 8th and 9th Streets (between Highway 212 and DePew Avenue) and set an Aug. 17 meeting to review bids and award the lowest responsive quote.
A presenter summarized the design: full removal of existing pavement, reconstruction of an 18-foot street section inside a 20-foot right-of-way, hand-built shoulders along building fronts and an inverted crown to channel water to the alley center and south. "So this is just showing the proposed improvements. So what we're doing, this is the alley between 8th Street and 9th Street... We'll be replacing the pavement," the presenter said.
The presenter said storm and sanitary utilities in the alley are in place and do not require repair; a camera inspection showed an obsolete storm manhole that will have its casting removed and be steel-plated in the subbase because it no longer serves a drainage function. Council members asked clarifying questions about preserving building foundations, truck access for the post office and construction duration; the presenter estimated most work could be completed in a few days to a week with coordination for deliveries.
The project's estimated construction cost is $75,816.22; with $13,600 of previously approved project-related costs, staff listed a total projected budget of $89,416. Staff and council said they expect $62,700 from the state Transportation Advancement Account (small cities assistance) and would allocate the remainder across city utility funds (storm sewer to bear the largest portion, with electric, water and wastewater sharing the balance). "The transportation advancement account, which is small city's assistance. We anticipate having $62,700 in that at the end of the year to contribute to this project," the staff member explained.
Council approved a motion to proceed with soliciting quotes from recurring local contractors (MR Paving, Allied Blacktop, Pearson Brothers and Dometic) and asked staff (SEH) to return on Aug. 17 with quotes and a recommendation to award to the lowest responsive bidder. Staff anticipated construction late summer to early fall.
Next steps: SEH will solicit quotes this week, staff will present received quotes at the Aug. 17 council meeting, and council expects to award the contract to the lowest responsive bidder.
