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Board, city and staff debate MOU terms for SFT baseball use of school fields
Summary
Board members, Parks & Rec and school staff spent extensive time reviewing a draft MOU for SFT baseball use of district fields; key items included season language changes, responsibility for tarping an artificial mound (>$12,000), a 50/50 split for overseeding/fertilizer supplies, scheduling responsibilities, and which entity invoices for supplies and repairs.
Board members, Parks & Rec staff and school administrators discussed a draft memorandum of understanding that would define how Santa Fe Trail baseball uses district fields. Key points raised included changing the seasonal window wording from fixed calendar months to 'start of season to conclusion of season' to accommodate variable practice and game schedules.
Participants flagged the cost of protecting an artificial mound (more than $12,000) and confirmed the mound is portable. They discussed maintenance roles: Parks & Rec will continue to provide labor for mowing, overseeding and fertilizing, while the parties proposed splitting supply costs (overseeding/fertilizer) 50/50. The city indicated it could invoice the district for its share; administrators asked for an itemized invoice process for transparency.
Other logistics included clarifying who provides practice schedules to SFT baseball (Madison Warbritton, Parks & Rec director, was named the contact), concession stand staffing (contingent on hiring), field drive location (northwest shed), trash pick‑up responsibilities (city maintenance), and requirement that the high school secure lights and lock facilities after use.
Board members asked staff to refine the draft MOU, confirm billing procedures and return with a cleaned‑up document (and to consider adapting the MOU as a template for other municipal partners). No final vote was recorded on a signed MOU during the meeting; staff will work with Parks & Rec to finalize terms.
