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Griggs County commissioners approve moving reserve funds to cover missed IT invoices
Summary
Commissioners voted unanimously July 20 to transfer reserve funds into the county's information-technology budget to pay invoices missed in 2024'25 totaling about $7,000—$8,000, after staff confirmed the IT annual budget and available balances.
Griggs County commissioners voted on July 20 to transfer money from the county reserve account into the state information-technology (IT) budget to pay invoices that were missed in late 2024 and 2025.
The issue surfaced during the bills review when finance staff reported a handful of unpaid state IT invoices dating to December 2024 and several in 2025. Finance staff said the backlog amounted to roughly $7,000 to $8,000 and noted the county budgets $12,000 a year for state IT services, with roughly $6,000 remaining in that line as of the meeting.
"There were missed invoices in '24 and then quite a few in '25 were missed," the staff member said, and added that she had created vouchers and placed them in the system for payment. Commissioners discussed possible sources to cover the shortfall, including the emergency-preparedness line and the county reserve. The chair noted savings from merging 911 and preparedness positions that had left some funds available.
Commissioner Scott moved to transfer the funds from the reserve account into the IT budget to pay the missed bills; Rod seconded. The chair called a roll call: Rod, Scott, Josh, Lauren and Stephanie each recorded an "aye," and the motion carried.
The transfer was recorded as a one-time corrective action to clear the missed invoices; commissioners said staff will continue reconciling GL accounts and work with the county auditor to ensure similar items are coded correctly in future months.
The board then approved the full set of bills as presented.
