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Staff member: $77,033 equipment quote must be put out to bid
Summary
At an Alfalfa County meeting staff said a vendor quote of $77,033 exceeds the county's $25,000 procurement threshold and must be solicited through a formal bid; staff will prepare specifications and place the item on next week's agenda.
A staff member said a vendor's equipment quote of $77,033 exceeds the county threshold requiring a formal bidding process and therefore cannot be accepted as a written quote.
"It's 77,033 thousand," the staff member said. "It's gotta be bid." The staff member said insurance and salvage documents had been attached and that a title-email certification had been sent but not yet returned signed.
The comment prompted officials to pause any immediate purchase. Participants discussed that the quote, at the amount stated, surpasses the $25,000 limit mentioned in the meeting and therefore must go out for competitive bids rather than be awarded by quote. The staff member said they would prepare specifications and notify the vendors that a formal bid process is required.
The vendors named for outreach included Western Equipment, P and K, and Grand Cuts Kubota. Meeting participants confirmed they currently had contact information for those three vendors but took no action to award a contract at the meeting.
"Just give me specs on it, and we'll put it on the agenda then for, next week for the body cam," the staff member said, describing the next procedural step to return the item to the board with formal bid specifications.
No formal vote or contract award was recorded during the discussion; the group agreed to defer action until specs are prepared and the procurement is handled through a formal bidding process.
