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Selectboard discusses MERP grant bidding and road matters; approves minutes and adjourns
Summary
The board reviewed the MERP grant garage-boiler bid timeline and procurement questions, instructed preservation of wiring during Town Hall insulation work, noted road maintenance items and a possible highway payroll reallocation for raises, approved June 1 minutes (with revision) and adjourned at 7:16 p.m.
Selectboard member Linda Schmidt reviewed the MERP grant-related procurement timeline for the garage boiler: original bids were due April 29; one bid was opened May 4; on May 18 the board removed the water heater from the scope and asked the original bidder for a revised bid and to solicit additional bids; follow-ups with bidders Don Latif and Roy occurred in late May. Sheila Kearns asked whether other bidders had been notified when the timeline reopened; she reminded the board that purchases above a certain dollar amount require a minimum of three bids under the purchasing policy.
Sheila also stressed that anyone evaluating insulation in the Town Hall should be instructed explicitly to preserve existing wiring; Linda Schmidt agreed to include this instruction and notify Tom Yandow.
On road operations, the board heard that gravel has been washing off Rupert Road after heavy rain and mowing is ongoing. The old International truck will be sold at auction. Road-crew pay raises were discussed: Jay (Highway) indicated there is room in the Highway budget to cover raises without exceeding the voted total; the board requested Jessica Lewis work with Jay to put the reallocation on paper, explaining impacts to other line items. The meeting noted a small remaining balance in the Climate Catalyst Grant: $770 remained and $699 has been spent on appliances and bottled water.
Procedural business: Selectboard member John Phelps moved to approve the June 1 minutes with a revision; Linda Schmidt seconded and the motion passed unanimously. The June 15 minutes require revision to record when the board moved into executive session. Joe Nolan moved to adjourn; John Phelps seconded and the meeting adjourned at 7:16 p.m.
