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Southwest Public Schools board adopts staff and student AI-use policies and updates library access rules
Summary
At its July 13 meeting in Bartley, the Southwest Public Schools Board adopted Policy 4065 governing staff and student use of artificial-intelligence tools and Policy 6046 on access to school library materials, along with a package of other policy revisions affecting Title IX, special education procedures, attendance, and safety.
The Southwest Public Schools Board of Education adopted multiple policy revisions at its July 13, 2026 meeting in Bartley, including new rules for staff and student use of artificial-intelligence tools and an updated policy on access to school library materials.
On a motion moved by Board member Duane Teter and seconded by President Jason Neseth, the board adopted Policy 4065 (Staff Use of AI Tools) together with the student-use provisions and Policy 6046 (Right to Access to School Library Materials). Votes were recorded as aye from John O’Dea, Duane Teter, Jason Neseth and Brooke Brooks; Jennifer McConville and Derek Meyers were absent. The minutes do not list an effective date for the new AI or library-access policies.
Those adoptions were part of a broader set of policy approvals approved during the meeting. The board approved revisions to Policy 3057 (Title IX), 4017 (Relations with Employee Collective Bargaining Associations), 4019 (Workplace Injury Prevention and Safety Committee), 4056 (Resignation of Certified Staff), and 5001 (Compulsory Attendance and Excessive Absenteeism). The board also approved student-focused policy revisions including Policy 5003 (Admission of Part-Time Students), 5004 (Option Enrollment), 5035 (Student Discipline), 5048 (Emergency Response to Life-Threatening Asthma or Systemic Allergic Reactions (Anaphylaxis)), and 6009 (Grade Placement and Academic Credits of Transfer Students).
Board members presented the motions sequentially. The transcript and minutes record movers and seconders for each item (for example, motions to revise the first set of policies were moved by John O’Dea and seconded by Duane Teter). Each policy motion passed with no recorded nay votes among the members present; two members were noted as absent for roll call.
The board also approved revisions to the district’s Special Education Procedures on a motion moved by John O’Dea and seconded by Duane Teter. The minutes record that the motion carried, but they do not include further implementation details or dates.
Why it matters: The newly adopted AI-use language and the library-access policy set local expectations for staff and student behavior with emerging technologies and for how library materials will be made available. The minutes do not specify implementation timelines or staff training requirements; those details will determine how quickly the policies affect classroom practice.
The board adjourned at 8:28 p.m.; the next regular meeting is scheduled for Aug. 17, 2026, at 7:30 p.m. at Southwest Junior-Senior High School in Bartley.
