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Council approves up to $105,000 prepayment for railroad inspection after Dwyer sewer extension slows
Summary
City Council authorized a not-to-exceed $105,000 prepayment to Wilson & Company for additional Railroad Worker In Charge (RWIC) and inspection services on the Dwyer sewer extension after railroad shutdowns and slow rock-boring progress limited construction.
Edgerton City Council on Nov. 14 authorized a not-to-exceed prepayment of $105,000 to Wilson & Company for additional inspection and Railroad Worker In Charge (RWIC) services on the Dwyer Sewer Extension project, citing repeated railroad shutdowns and slow progress on rock boring that have limited work.
CIP Project Manager Holly Robertson told council an earlier extension approved on Nov. 4 for $45,000 produced roughly 10 feet of additional pipe installation, but progress since then has been minimal due to two days of rain, two days when the railroad shut down operations and ongoing equipment and tooling changes. Robertson described average advancement of three to five feet per day under good conditions but said recent conditions have fallen short of that pace.
"Since the extension request granted on November 4th, they have only been able to process 10ft. further, have had 2 days of rain delays, and 2 days the railroad shut down the project," Robertson said. "This invoice is through the same agreement executed with BNSF with Wilson & Company working on behalf of BNSF. The cost for BNSF inspections and RWIC are budgeted within the construction budget for the Dwyer Sewer Extension project."
Robertson recommended a $105,000 cap to carry inspection coverage through the next council meeting on Dec. 12, 2024, when staff will provide an update or request additional funds if necessary; she said any unused prepayment will be returned to the City. Council approved the recommendation 3-0.
Councilmembers asked whether the railroad provides advance notice when it pauses operations and whether there is recourse; Robertson said there typically is none and that railroad shutdowns can be triggered by unrelated incidents or work elsewhere on the BNSF system. Robertson and staff emphasized the project remains budgeted for these inspection costs but that schedule uncertainty persists while railroad coordination and boring conditions continue to affect progress.
The prepayment avoids billing mark-ups that might arise if inspection costs flowed through the prime contractor; Wilson & Company is performing the inspection work under the existing BNSF-related agreement.
