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Selectmen approve surplus and transfer of work truck after staff clarifies memo
Summary
The Board of Selectmen approved surplusing a 2014 International Workstar and a reassignment of another work truck to the Waterford Utility Commission, after members pressed staff to separate backup memos and clarify whether vehicles would be sold or transferred.
The Waterford Board of Selectmen voted to surplus a 2014 International Workstar and approved the reassignment of a different International Workstar to the Waterford Utility Commission.
The board discussed a purchasing recommendation from Shay Davie to surplus asset 1001264 (2014 International Workstar, VIN 1HTWDAAR2EH025219). Board members questioned whether the timing aligned with a comprehensive fleet review and whether vehicles with roughly 60,000 miles should be removed now. "I just think surplus in vehicles with 60,000 miles on it isn't best practice right now till we have a comprehensive review," a committee member said during debate.
Why it matters: The votes adjust which department holds certain heavy vehicles and whether they will be sold or kept in municipal inventory. Maintaining clarity in records is important for long-term asset tracking and future audits.
What happened: Selectmen moved and seconded the surplus and later approved a reassignment request that would move a 2014 vehicle from Public Works into the Utility Commission to replace an older 2009 model (fleet asset T10, VIN ending in 7349). The reassignment prompted questions because the same backup memo had been used for multiple, separate votes; staff agreed to submit separate memos for separate votes going forward. "We'll separate them next time, so it's less confusing," a staff member said when board members raised the issue.
Board next steps: The reassignment was approved pending final Board of Selectmen sign-off on the transfer paperwork. Members asked staff to document future surplus and transfer actions in distinct memos so the record is clear for future review.
Sources: The actions and quotes above come from the Board of Selectmen meeting discussion and voice votes on the agenda items regarding municipal fleet assets.
