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Properties Committee recommends updated IT Use and Security Policy, directs departments to cover UB key startup costs
Summary
The Properties Committee on June 25 recommended the full board approve an updated Information Technology Use and Security Policy that shifts initial UB key costs to department budgets and removes an employee replacement payment requirement. The committee authorized implementation upon full‑board approval.
The Lapeer County Properties Committee on June 25 voted to recommend that the full board approve an updated Information Technology Use and Security Policy with specific changes to how UB (universal) key costs are allocated.
County Controller Moses Sanzo presented the policy updates and described Multi Factor Authentication procedures, including a 60‑day cycle for the authentication app. I.T. Director Danny Bissett explained alternate authentication methods — text messages, cell‑phone apps, desktop phones and UB keys — and said staff would test compatibility with the clerk’s existing UB keys.
Register of Deeds Amy Stearns expressed concern about storing UB keys in locked locations and whether keys used for other county functions could remain in place. CFO Jacky Bennett raised accounting concerns if the policy required a deposit for keys or required employees to pay to replace lost or stolen UB keys.
The committee approved a motion, moved by Kevin Knisely and supported by Ian Kempf, to recommend to the full board that the updated policy be adopted pending changes: the requirement for an employee to pay to replace a lost or stolen UB key should be removed, and initial UB key costs should be charged to the individual department’s budget. The committee further authorized implementation to occur immediately upon full‑board approval. Motion carried.
The committee asked staff to finalize language addressing public‑facing computers and emergency equipment that are used by non‑county employees and to develop a communication plan for the policy rollout.
