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Finance director presents FY25 budget amendment and new OpenGov budget book; auditors to receive trial balance
Summary
The CFO presented a final FY25 budget amendment to correct line-item deficits (totaling about $4.0 million) and said the change did not use fund balance; the village also introduced a detailed budget book assembled in OpenGov and expects auditors to receive a trial balance by tomorrow with an audit timeline into February.
The village finance director presented a final budget amendment for fiscal year 2025 and described the new budget book produced with OpenGov.
Maite, the finance director, said the amendment reconciles negative line items and moves revenue and expenses between accounts rather than drawing on fund balance. She gave line-item figures read from the ledger and stated a total amendment “$4,000,009.10” (transcript figures as spoken) while emphasizing it was corrective bookkeeping to enable audit close-out and was not an appropriation from fund balance.
Maite said the audit for fiscal year 2024 is underway and that staff expects to deliver a trial balance to auditors the next morning; she named two external accounting firms assisting the village (TriMerge and CRI) and said she was working with internal staff to reconcile fixed assets, leases and fees. Maite also described adopting OpenGov to assemble the budget book and said the village can import data from its Tyler ERP system; Johnny (IT) explained a nightly sync architecture that pulls data from Tyler into a middleman server and then exports to OpenGov.
Why it matters: the amendment prepares the village financials for audit and the OpenGov budget book provides a new, searchable public presentation of detailed budget information. Maite said the printed/adopted book and online link offer statistical reports and departmental goals and that quarterly finance reports will be available going forward.
Board members had no objections and asked clarifying questions about whether the amendment fixed budget gaps; Maite responded it corrected line-item imbalances and that the adopted budget for the fiscal year is balanced. The board asked staff to circulate quarterly reports after commission review.
The board did not take additional formal action on the audit or on OpenGov adoption at this meeting.
