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Hays approves sewer inspection contract and centrifuge maintenance to keep water systems operating
Summary
The City of Hays approved a $133,028.65 low bid for light sewer cleaning and inspection (authorized up to $150,000) and a sole‑source centrifuge maintenance contract for $48,572.28 to maintain biosolids handling; both actions were recommended by Water Resources staff and approved unanimously.
HAYS, Kan. — The City of Hays Governing Body on March 26 authorized two contracts to support wastewater operations: a low bid for the 2026 sanitary sewer cleaning and inspection program and sole‑source maintenance on the Water Reclamation & Reuse Facility centrifuge.
Jeff Crispin, Director of Water Resources, said staff received seven proposals for the sewer program and recommended the low bid from Dakota Municipal Solutions, LLC, of Moorhead, Minnesota, to perform light cleaning and video inspection of 118,198.53 linear feet (22.39 miles) of sanitary sewer at a price of $133,028.65. The city authorized spending the budgeted $150,000 to allow additional medium and heavy cleaning, tap intrusion and root removal, and patching as needed; funding will come from the Repairs and Maintenance line in the Water Reclamation & Reuse budget. Vice‑Mayor Alaina Cunningham moved and Commissioner Shaun Musil seconded the motion, which passed unanimously.
Crispin also presented a recommendation to proceed with scheduled 10,000‑hour maintenance on the plant centrifuge by Environmental Process Equipment Company (EPEC), the unit’s sole authorized service provider. The quote of $47,372.28 plus $1,200 freight produced a total contract price of $48,572.28, under the $50,000 budget by roughly $1,400. Commissioners approved authorization for the City Manager to sign the contract, funded from the Projects line in the Water Reclamation & Reuse budget.
Crispin said the centrifuge currently has about 13,000 hours of service; staff recommended maintenance now to ensure continuity of operations for the biosolids handling program. Both motions passed with unanimous votes recorded.
The contracts continue the city's multi‑year maintenance plan, including a 5‑year cycle for cleaning sanitary lines and periodic equipment servicing to avoid operational disruptions.
