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Council moves to close a $1,850 contractual payment claim absent proof of work
Summary
After staff reported a $1,850 contractual payment with no supporting documentation, the council agreed to close the claim unless the claimant provides proof of work within two weeks.
Clerk (S1) presented an outstanding contractual payment request for $1,850 and said the town had received no supporting information. Several staff members confirmed the contractor had not worked the period in question.
Committee member (S4) moved to close the claim and not pay unless the claimant provides proof the work was completed; the motion was seconded and the council agreed to close the item. “So we're gonna close it out unless he comes forward with proof that work was done,” Committee member (S4) said during the discussion.
The clerk and staff emphasized retaining documentation practices that support audits; the council instructed staff to leave the claim closed but allow payment if valid proof appears within the stated period.
