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Conservation commission to pilot HeyGov minutes software to clear backlog
Summary
Staff proposed piloting HeyGov (first three months free, then about $1,200/year) to address a backlog of meeting minutes; commissioners agreed to pursue a short trial and to ask staff to engage the Sherborne contact for setup and training.
The conservation agent told commissioners she had spoken with another town that uses a transcription-and-minutes service called HeyGov; that town’s agent said the first three months are free and the ongoing cost is about $1,200 per year. The commission authorized staff to follow up with the Sherborne contact to explore a trial and training so the office can reduce a backlog of minutes.
Commissioners discussed whether the software can ingest past Zoom transcripts and produce usable minutes exported to municipal systems; staff will check compatibility with the town’s IT and accounting systems. The commission has budgeted funds for minutes support in FY27 and asked staff to pursue a pilot and report back.
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