Council approves contract to rehabilitate four Sutherlin streets after staff presentation

The Sutherlin City Council voted to award a contract for the city's annual pavement improvements covering East 1st behind new City Hall, Maple up to the dog park and two short stubs off Bratton.

A staff presenter outlined the program and identified Pacific Excavation as the low bidder. The presenter said, verbatim, "the low bid was Pacific Excavation in the amount of 319,005 o $514," and the motion later recorded in the meeting packet text reads that the award was "in the amount of $39,319,514." The transcript contains these inconsistent figures; the packet amount is not clear on the record.

The staff presenter described the project scope as targeted resurfacing and a small widening of East 1st to connect a driveway to the new City Hall parking lot. The presenter said crews will "grind that down to almost to the bottom, put a leveling course on, and then come back through with a lift of asphalt." The council discussed a nearby Pacific Power pole that must be relocated before paving can proceed.

A motion to award the contract was moved by "Debbie" and seconded by "Lisa." The clerk called the roll; the transcript records ayes by the councilors present and the chair, and the clerk announced "motion carries." The council therefore approved the award and staff said they expect to coordinate utility relocation and scheduling with the contractor.

Next steps noted in the meeting: staff will follow up on the utility pole relocation and begin coordination with Pacific Excavation so work can proceed when weather and scheduling permit. The meeting record does not specify a firm start date or a definitive contract price because the transcript lists conflicting numerical amounts.