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Committee updates community‑use policy: new minimum staffing rate, equipment fees and permit thresholds
Summary
The policy committee approved revisions to KF (community use of school facilities), including a $40 per‑hour minimum staffing rate, equipment fees for mats (listed at $500 for nonprofits and $7.50 for for‑profit usage in the draft), and a requirement that events with more than 250 attendees coordinate permitting with the city and provide trained crowd control.
Mr. Rourke presented updated KF language and financial specifics and explained the rationale for new minimums and equipment fees. He told the committee that the district’s analysis showed the minimum staffing cost would be $40 per hour and that equipment replacement costs drove proposed fees: "Every 5 years, we replace our mats ... it's $7,000," Mr. Rourke said, and the draft lists $500 for nonprofit use and $7.50 for for‑profit use of mats to share replacement costs.
The committee also added permitting and crowd‑control language: groups using school facilities with attendance above 250 must contact the city and provide trained crowd‑control personnel so fire and police can plan for large gatherings. Members discussed whether community volunteers could be trained and approved to provide crowd control or sound/lighting services and asked staff to confirm whether outside technicians using district equipment would require district oversight. The chair moved to approve KF and forward it to the full board; the motion was seconded and approved by voice vote.
