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Commission sets checklist and timing for Notice to Proceed, cautions against early procurement
Summary
Commissioners advised issuing the Notice to Proceed only after required documents and a building permit are in place, suggested issuing NTP concurrent with the permit and recommended a Dec. 1 target; architect and contractor warned against ordering shop drawings prematurely.
Discussion centered on when to issue the Notice to Proceed (NTP) for the Marble Hall project. Architect Brandan DeCaro and Vice‑Mayor Doug Colonell advised waiting until permits and required contract documents are complete; DeCaro recommended issuing the NTP when a building permit is issued so the contractor would not obligate the city or order shop drawings prematurely.
Mayor Freddie Foster asked Vice‑Mayor Colonell and Assistant City Attorney Scott Black to provide a checklist of required documents. Vice‑Mayor Colonell characterized the NTP as the project's "start button" and emphasized that preliminary schedules must be continually updated; the commission coalesced around a Dec. 1 target, contingent on completion of the checklist and issuance of the building permit.
