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Board authorizes new check signers so bank can update signature cards
Summary
At a special meeting, members authorized John Caligan (board president), Rob Jones (treasurer), Mayor Rein Flippen and a future finance chair as authorized signers for city accounts to satisfy bank signature-card requirements; the motion passed on a roll-call-style vote.
The special meeting authorized new check signers for city accounts so the bank could update its signature cards.
A member moved that John Caligan be authorized as the board president check signer, that Rob Jones continue as treasurer and signer, that Mayor Rein Flippen be added as an authorized signer, and that the finance chair be authorized in the future when appointed. The motion was seconded and carried in roll-call-style votes with Crawford, Showers and Green recorded as voting yes.
Meeting discussion focused on a bank requirement that approved minutes identify which individuals are authorized to sign checks before the bank will issue or replace signature cards. A participant read the controlling code section aloud: "Any transaction involving city fund shall require two of the four authorized signatures" under section 125.025. Members noted the finance chair position is currently vacant and agreed that the new finance chair would be added later by motion.
One speaker explained that the treasurer must appear at the bank when replacing signature cards because the bank will destroy the card on file and needs the treasurer's confirmation. Another member clarified that employee pay is issued by direct deposit and that the checks under discussion are accounts-payable checks rather than payroll.
The presiding officer said minutes from the special meeting will be approved at the next regular meeting and a copy with the listed signers will be taken to the bank so the signature cards can be completed.
