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Board accepts OE‑3 monitoring report after district details post‑breach safeguards and engagement steps
Summary
Administration told the board it narrowed HR access to confidential files, implemented vendor safeguards and expanded engagement pathways following last year’s data breach; trustees discussed third‑party breach risk and contractual notification terms before approving OE‑3.
The district presented its OE‑3 monitoring report focused on treatment of community stakeholders and the organization’s response to last year’s data breach.
Staff described multiple changes made since the incident: restricting HR access to confidential information, requiring locally stored files for Social Security numbers rather than cloud storage, working with vendors to include blocking safeguards for accidental disclosures, and establishing clearer accountability for personnel with access to confidential records. The presentation also cited expanded family engagement spaces and targeted partnerships to better serve historically marginalized students.
Board members asked about third‑party breach risks and whether vendor contracts include notification deadlines and end‑use clauses; staff said they are building contractual protections where possible and aim for timely notification windows (e.g., five to 10 days) though vendor responses vary. After discussion the board voted that OE‑3 met expectations. The transcript records the motion and voice vote but does not include a roll‑call tally.
