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Planning staff proposes new agenda format to mirror City Council
Summary
Staff proposed sample agenda changes to align Planning Commission procedures with City Council, including adding an attorney conflict query at the start of public hearings and combining agenda approval and minutes; commissioners supported trying the new format next month.
Community development staff presented a sample agenda intended to make Planning Commission meetings more consistent with City Council procedures. The proposal includes combining call-to-order items with approval of the agenda and minutes, adding a brief city attorney 'query' at the start of each public hearing for conflict disclosures, and keeping administrative and commission business at the end of meetings.
"I'd like to give that a try at the August meeting," a staff member said, and several commissioners supported the change as a way to create consistency for applicants and staff and to better surface potential conflicts before hearings. The change was framed as minor formatting adjustments that could improve clarity for applicants and streamline staff coverage when personnel rotate between council and commission meetings.
