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Committee weighs reusable bags, multi-color bibs and trophies for Zotz to Tots
Summary
Members discussed ordering reusable Portola Valley bags without a year, changing bib colors or labeling by category to aid finish-line identification, and switching from plaques to trophies for first-place winners — particularly for children.
Committee members debated merchandising and awards strategy for Zotz to Tots, with an emphasis on cost control and reusability. Committee member (S4) proposed ordering items without a year so leftover stock can be reused next year; "we wouldn't have the year on it," S4 said, adding that reusable bags printed with "Portola Valley" could be distributed at the picnic table to reduce waste.
On bibs, the group discussed using two or more colors or printing category labels ("12U boys," "12U girls") to simplify identifying winners and reduce age-category confusion at the finish. Committee member (S4) noted the existing self-adhesive bibs numbered to 500, and members weighed the cost implications: S4 priced sample bibs and estimated a per-unit cost around $0.50 for large orders. For awards, committee members favored trophies for first-place spots for younger divisions and considered local suppliers for reliability; sample plaques were noted at about $11.20 each but members questioned whether plaques or trophies better suit youth expectations.
No final procurement decisions were made; the committee asked S4 to obtain additional cost quotes and to share samples for committee review before placing orders.
