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Oak Hill consultant says reporting delays reflect contract scope; commissioners discuss hiring part‑time bookkeeper
Summary
A James Moore consultant told commissioners report timing reflects the firm's scoped services; commissioners discussed expanding the contract, hiring a part‑time in‑house bookkeeper, or running an RFP to ensure timely monthly reports before the June 22 budget workshop.
Commissioners pressed the accounting firm on why April’s figures arrived near the end of May and whether a faster monthly cadence was feasible. John (staff) introduced Vince Tanaglia from James Moore, who said the firm's current scope is relatively narrow and that improved delivery would result from clarifying expectations and increasing coordination.
“My role with the firm... is to try and bring together our new service line providing these ongoing financial support services,” Vince said, adding that his team typically targets the 20th of the month for follow‑up and that additional check‑ins with city staff could speed reporting. Commissioners discussed three options: expand the firm’s scope, hire a part‑time in‑house bookkeeper to manage daily entries and vendor coding, or bring on a contracted accounting professional to do a targeted clean‑up.
Several commissioners asked staff to post a request for proposals and to bring a draft scope of work to commissioners for review; one commissioner suggested a part‑time contractor could be hired quickly to do about 60 hours of corrective work before the June 22 workshop.
