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Commissioners press for fixes after invoices and a $13,425 police unemployment posting appear in wrong accounts
Summary
Oak Hill commissioners flagged misposted entries, including $13,425 posted to a police unemployment line despite no police department since 2011, and widespread invoices recorded as income; commission discussed reclassifications, audit options, and hiring to correct the books.
During the workshop commissioners pressed staff and the contracted accountant over accounting anomalies they said have distorted budget‑to‑actual reports.
A commissioner pointed to a $13,425 figure posted to a police unemployment compensation line and asked, “Where'd that $13,000 go?” The consultant on the phone said the amount was likely keyed to the wrong account and subsequently reclassified: “Somebody just keyed in the wrong number... someone on our team deactivated that account... they would have had to reclassify that amount and move it somewhere else.”
Commissioners also identified invoices posted as income in the profit‑and‑loss reports, which overstates revenue for accounts such as land development. One commissioner showed that the land‑development account listed $19,481.55 in revenue on a report, but actual deposits totaled $5,084.91 once unpaid invoices were removed and said, “That’s falsifying income on this report.”
The commission discussed corrective steps including reclassifying entries, tightening the chart of accounts, hiring a part‑time bookkeeper or contractor, and pursuing an independent forensic audit if necessary. Staff and the consultant agreed to trace the $13,425 reclassification and report back to the commission.
