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Committee discusses officer roles, vacancies and minutes procedure
Summary
Members discussed guidance that the committee should elect chair, vice chair and clerk annually, noted upcoming vacancies, and confirmed Gina Gonzales prepares minutes from recordings rather than joining live meetings.
Committee members reviewed internal guidance that calls for annual elections of chair, vice chair and clerk; S1 noted the guidance but said the committee had decided it did not need a clerk at present. Members discussed member term limits, possible reappointments and the need to reach out to prospective replacements for vacant seats.
The committee also clarified administrative practice for minutes: S2 and others confirmed Gina Gonzales prepares minutes from recorded meetings and does not join via Zoom. Members agreed someone would assemble a contact list of current members, expirations and liaisons and follow up on recruitment for vacant seats.
"So it says members reviewed guidance indicating that committee should elect a chair, vice chair, and clerk annually," S1 said while summarizing the guidance. The committee did not take formal action on changing officer selection at this meeting; outreach tasks were assigned informally.
