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Board accepts five-year copier/printer lease from Century Business Technologies; staff projects $40,000–$50,000 annual savings
Summary
After a competitive RFP that produced a tight score, the board voted 6–0 to accept Century Business Technologies' proposal (Sharp machines) for a five-year copier/printer lease; staff said standardized color-capable devices and PaperCut controls drove the procurement and estimated $40,000–$50,000 in annual savings.
District staff described a retooled RFP that requires color-capable machines and uses PaperCut software to control who can print in color. The procurement yielded five respondents and three pricing models; staff selected Century Business Technologies with Sharp machines after scoring proposals (the winning score was 9.38). "The winning score was 9.38," staff said during the presentation.
Board members discussed contract length and expected savings, noting five years tends to balance pricing and wear-and-tear. Staff estimated the district’s new monthly cost would result in annual savings "to the tune of 40 or 50,000 a year." Following a motion, the board approved accepting Century's proposal for a five-year contract by a 6–0 vote.
