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Board reviews financial reports, auditors' requests and invoices; approves payment orders
Summary
The board reviewed financial reports, discussed the need for invoices and audit documentation, noted a $4,500 invoice due May 1 and potential June payments, and moved to approve payment orders and financial reports.
The Select Board reviewed payment orders and financial reports during the meeting. Members and staff discussed auditors' requests that Nancy provide copies and invoices to support payments; board members emphasized that invoices should accompany payments and suggested monthly invoicing to provide consistent audit trails.
Board discussed a $4,500 invoice that had been due May 1 and noted that approving payment at the meeting could mean about $9,000 would be processed for the June 4th payment run if multiple invoices were approved. One member said, "If you want him to get paid for June, I don't know what the situation is. She said to write it on there, but that's what we would be approving now a payment for June 1st, right, at this meeting and current is $4,500 that was due May 1st. So that means that we current $9,000 at this meeting for payment June 4th." Board members moved on approval of financial reports and called the vote; the motion carried.
Members also discussed clarifying profits-and-loss presentation and how variances appeared on the report, then approved the reports and associated pay orders for processing.
