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Council approves Paylocity payroll contract after staff report of Cassell issues
Summary
After staff outlined repeated difficulties with the current payroll module, the council authorized a month‑to‑month Paylocity payroll services agreement to reduce staff time spent on payroll and improve timekeeping functions.
City staff reported repeated operational problems with the existing payroll module and presented cost comparisons of alternatives. The city treasurer and payroll clerk had discussed options and recommended a provider that would take on year‑end forms and improve timekeeping; staff emphasized there is no long‑term lock‑in and that implementing the service would free staff time for other tasks.
Council members expressed strong interest in reducing the payroll clerk’s recurring burden and improving time capture for field staff; one member said the payroll clerk was "on board" with the change. After debate, the council authorized the mayor to sign an agreement for payroll services (Paylocity) on a month‑to‑month basis, not to exceed the provided monthly amount.
Operational note: staff will transition payroll files and timekeeping to the new provider and continue work on broader financial system evaluation, including possible future changes to core accounting software.
