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Board hears bid results for janitorial and paper supplies; recommended budget-monitoring approach
Summary
The district reported 10 bids returned for janitorial and paper supplies with a small net decrease from the prior term; procurement staff emphasized as-needed ordering, warehouse limits and a hands-on budget-monitoring approach for the coming year.
Staff introduced a bid-acceptance item for janitorial and paper supplies and turned the presentation to Mr. Dunmiles, who oversees custodial procurement and warehouse distribution. He reported that 10 bids were received (up from 8 previously) and that the overall estimated cost was slightly lower than the last contract cycle.
Board members asked how supplies are ordered and stored. Dunmiles said most items are ordered on an as-needed basis, cited warehouse storage constraints and emphasized scrutiny of school-specific requests to avoid overstocking. He recommended leveraging economies of scale in the bid to lock in prices for the contract term while monitoring spot opportunities mid-term.
No formal contract award vote was recorded in the committee; staff said they will monitor usage and adjust distributions as needed and bring any recommended procurement actions to the board as required.
