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Consultant: $391,000 estimated to finish design for Lake Clarke Shores phases 3—5 of sewer conversion
Summary
Engineer Bill Lynch told the council the town needs about $391,292 in professional services to complete plans, permitting and specifications to make phases 3—5 bid-ready; councilors agreed to research procurement, bidding and funding options rather than authorize immediate spending.
Bill Lynch, the consultant briefing the council, said the town needs to finish design and permitting to make phases 3 through 5 of the town's septic-to-sewer conversion shovel-ready. "We presented an estimate of about $391,292," Lynch told the council, describing the work as plan-and-profile sheets, civil and architectural design, and permit applications required for bidding.
Lynch said the town completed phase 1 and that phase 2 is shovel-ready, but work on phases 3—5 stopped three years ago after the town requested relocating a vacuum pump station into the park. "Moving the vacuum pump station changes a lot of the hydraulics," Lynch said, and he described odor-control measures and design approaches to make the above-ground vacuum station inconspicuous, including integrating bathrooms and park infrastructure into the structure.
Council members asked whether phases 3—5 must wait for phase 2 funding and whether funders require a full-project readiness package. Lynch said the vacuum-system phases are a different technical system from phase 2's gravity system and can be advanced independently if the town chooses. Town staff and legal counsel outlined next steps: confirm whether the town must re-run procurement under the Consultant Competitive Negotiation Act and then determine whether to contract with the existing engineering firm or solicit a new firm.
The council did not vote to award the $391,292 work. Instead the body agreed by consensus to direct staff to research procurement requirements, confirm whether the existing contract covers the new tasks, and return with options for funding (enterprise/impact fees, reserves, grants) and any necessary budget amendments. Mayor Bridget Keating said she was willing to pursue federal/state contacts to support funding at conferences and fly-ins, while other councilors said the town should ensure phase 2 receives funding before committing additional enterprise funds.
