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Commission adopts accounts-payable procedures after debate about process and commissioner involvement
Summary
After extended discussion about whether the procedure should be piloted or adopted as a resolution, the commission approved new accounts-payable and budget-reporting procedures crafted by department heads; two commissioners abstained from the vote citing lack of participation in drafting.
Deputy Attorney Nelson and county staff presented a resolution and a two-page procedure intended to standardize accounts-payable timelines, purchasing responsibilities and reporting for department heads and financial staff. Staff said the procedures were developed collaboratively by department heads to improve efficiency, reduce late fees and clarify responsibilities.
Some commissioners expressed concern that the draft had not been reviewed by all commissioners before coming as a resolution; Commissioner Stubbs (audio reference) urged a trial period and more direct commissioner participation. Deputy Attorney Nelson and staff explained that the resolution formalizes the policy to ensure statutory compliance and to give the policy "teeth" for enforcement. Staff said the procedure had already been implemented in the previous week and that it reflected a cooperative effort between HR, the treasurer and the clerk's offices.
A motion to adopt the resolution was moved and seconded. Two commissioners recorded abstentions (audio indicates at least one commissioner abstained and another recorded an abstain); the chair declared the motion adopted. Commissioners agreed they could revisit or refine the policy after implementation.
