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Commission approves $35,000 contract to digitize city archives
Summary
The commission unanimously approved a $35,000 proposal from Titl to scan and index the City's archived records; staff noted the contract is limited to scanning and indexing and will address metadata/searchability options in follow‑up.
Key Colony Beach commissioners approved a $35,000 contract with Titl to electronically digitize and index city archive records.
Mayor Freddie Foster introduced the item and emphasized the urgent need to preserve records. Commissioner Tom DiFransico asked whether the project would include searchable metadata and the ability to add data fields; City Clerk Silvia Roussin confirmed the current proposal is limited to scanning and indexing and that management and metadata options can be addressed with the contractor. The motion to approve the Titl proposal passed by unanimous roll call.
The clerk said she would follow up with the contractor to provide additional information about searchability and metadata options requested by commissioners.
