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City adopts generative AI usage policy and updates personnel rules to comply with state law
Summary
The board adopted an ordinance to implement a generative AI usage policy and amended the personnel policy to include AI guidance; Brandon (IT) said the policy is intended to meet state requirements and includes vetting by IT and unacceptable uses and could affect grant eligibility.
Brandon, identified in the record as an IT/technology official, told the board the ordinance adopting a generative AI usage policy is required by state law and establishes a vetting process for AI engines before city employees may use them for official work. He said the policy follows a "trust but verify" approach: AI tools can speed routine tasks, but employees must validate outputs.
Board members asked whether the policy includes provisions to prevent weaponization or illegal use; Brandon said the policy enumerates unacceptable uses, including illegal activity, and that violations could result in discipline up to termination. Staff also presented an ordinance to amend the personnel policy to incorporate AI-related sections and housekeeping edits; the board advanced the ordinance through required readings and attached emergency clauses to both adoptions. Staff said lacking such a policy could jeopardize state grant eligibility.
The board voted to adopt both the AI usage ordinance and the personnel policy amendment with emergency clauses attached; staff will implement vetting procedures and update operational guidance for departments.
