Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Procurement topic
No spam. Unsubscribe anytime.
Council approves pavement patcher lease and renewed copier contract amid cost questions
Summary
Council authorized purchase/lease of a self‑contained pothole patching unit and approved a long‑term lease for office multifunction printers after staff explained financing and site‑survey results; councilors asked about costs and overage controls.
The York City Council approved two procurement items on July 21: a resolution authorizing the purchase/lease of a Kremline SIM‑line road patch unit and a resolution authorizing a multi‑year lease for 42 multifunction printers.
Council discussed Resolution 52 to buy a SIM‑line pothole patch unit and trailer (described in the resolution as a Kremline unit) to be acquired through the city's CoStars program and financed through Fulton Bank via a 5‑year lease. Director Gross explained the unit is self‑contained and improves efficiency by enabling a two‑person patch crew. The council approved the purchase by roll call.
On Resolution 55, council members raised questions about the copier lease's monthly and annual costs and potential overages. One councilor calculated the contract as about $54,124 per year and approximately $162,372 over three years, noting large projected copy volumes; Deputy Business Administrator for IT Josh Houston said the vendor conducted a site survey, the contract renews an existing arrangement, and the 2026 budget includes a line item for the contract. Houston said overages have not been a problem historically and that maintenance costs were accounted for. After discussion, council approved the lease by roll call.
Both items were passed during the legislative session. Council requested clearer contract language and a review by the city solicitor for the contract fine print.
