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Board proposes steering committee, AI summaries and web portal to expand community input
Summary
Administrators proposed forming a steering committee and an online hub (with controlled Q&A and AI summarization tools) so residents who cannot attend meetings can review highlights and ask questions; staff said submissions would be non-anonymous and that HTK follow-ups would be posted.
Board and staff discussed new engagement tools to gather community input while the reconfiguration study continues. IT staff described a proposal for a reconfiguration webpage that would host meeting recordings, a controlled Q&A form (non-anonymous submissions) and short AI-generated summaries or podcasts (NotebookLM example) so residents could consume condensed meeting highlights. An IT presenter said the tool would be limited to district-provided documents to avoid uncontrolled scraping and would link back to the full meeting video for context.
Trustees said they wanted a steering committee to gather broader feedback, and staff agreed to produce draft membership and mission ideas. The board also discussed moderation protocols to avoid online conflicts and requested that staff return with a budget and timeline for the web tools and steering committee setup.
