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Mayors' Council funds and canceled checks prompt committee to seek FMIS reconciliation
Summary
The mayoral disbursement of Sinlaku/Bavi funds—some deposited directly to mayors, some as checks—created confusion about encumbrances and outstanding purchase orders; senators asked DOA to cancel and redeposit checks and said clarifying amendment language will be prepared.
Members of the Committee pressed DOA and the Mayor's Council about recent disbursements of emergency funds. The Mayor's Council representative said $1.8 million remained from Sinlaku allocations and that some mayors received transfers or checks; DOA reported it had started canceling checks and would redeposit funds into mayoral accounts so central accounting could track encumbrances and outstanding purchase orders.
"My concern is we have outstanding purchase orders," the Mayor's Council representative said, warning that remitting balances to individual mayors without reconciling encumbrances could leave vendors unpaid. DOA said POs and encumbrances were visible in FMIS and that some POs had already been deducted from remittances; senators asked for an immediate reconciliation and for clarifying statutory language so mayoral councils can access remaining Sinlaku balances when appropriate.
Committee staff instructed DOA to prepare checks or cancel and reissue transfers as needed; senators asked for a written plan showing how the mayoral accounts and encumbrances will be reconciled and for language in the appropriation to make intent explicit about whether mayoral balances can be used "until fully expended."
