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District proposes switch to Embrace for IEPs and 504 plans; one-time $20K implementation and ~$13K annual fee cited
Summary
Student services recommended moving special-education records from Infinite Campus to Embrace. Staff said a one-time implementation (~$20,000) would be covered by grant carryover and an ongoing district fee of about $13,000 per year would support IEP and 504 management, reporting and parent access.
Dr. Bonero presented staff's recommendation to move IEP and 504 documentation from Infinite Campus to Embrace Success Systems, describing Embrace as a specialized special-education platform with reporting and compliance features staff requested. He said Embrace can produce an "IEP at a glance" for classroom teams, run building-level reports for related services and staffing needs, and supports parent portals and language translation for ISBE-required languages. He told the board that the initial secure transfer and setup would cost about $20,000 and would be funded from prior-year grant carryover; ongoing subscription fees were cited at about $13,000 per year based on the district's student population.
Board members asked whether Embrace replaces the district's SIS (it does not) and how the transition would be handled. Dr. Bonero said Infinite Campus would remain the SIS and Embrace would house live working special-education documents; the district would run both systems during the transition and upload records to Embrace. He noted Embrace offers live, on-demand support and emphasized compliance checks, saying staff will build procedures and training during back-to-school preparation. He summarized the staff view: "Embrace has this handy dandy little form that prints off and it's called an IEP at a glance," and added that Embrace's customer service is excellent: "they are like the Chick-fil-A of customer service."
