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Trustees press for earlier invoice distribution after audit concerns and grant billing questions
Summary
Multiple trustees raised concerns about timeliness of invoices and past 'unqualified expenses' on grants, urging staff to provide invoices before meetings so the board can perform its oversight and avoid state audit penalties.
Several trustees urged improved invoicing practice and earlier distribution of paperwork after discussing findings and procedures from a state audit. One trustee said the board is responsible for reviewing invoices tied to grants before approving payments and asked staff to supply grant invoices with agendas rather than presenting them at the meeting.
Trustees expressed frustration over past unqualified expenses that required later adjustments and asked staff to make invoices available at least several days before meetings to permit proper review. The board discussed options including special meetings for urgent payments, but several trustees said pre‑meeting distribution would reduce confusion and help avoid potential state recovery of funds if grant rules were not followed.
